Track: Payment Systems

Driving Efficiencies through the T&E Process: From RFP to Global Roll-Out

Tuesday, October 21, 2008
10:30 a.m. - 12:00 p.m.
Room: 515 B

This AFP Payments Advisory Group panel presents three corporate perspectives on how to maximize the benefits of travel and entertainment expense reporting at all stages of the process. From concept and RFP to domestic implementation and global roll-out, panelists will describe how their T&E reporting system reduces costs, strengthens controls, facilitates vendor negotiations and benefits employees.

Speakers:

• Gary P. Kawka, CTP
  Assistant Treasurer, Americas
  Cytec Industries Inc.

• Debbie McSheffrey, CTP
  Treasurer
  Premiere Global Services, Inc.

• Sharon R. Petrey, CTP
  Corporate Director, Treasury
  Coca-Cola Enterprises, Inc.

Objectives

• Learn how to create a standardized global Travel and Entertainment expense policy and develop a global roll-out strategy
• Create an RFP for a T&E card program and for automation of the T&E process
• Learn how to capture pertinent data for internal systems, tax and audit compliance, and negotiating leverage
• Explore program drivers: rebates, employee assistance programs, rewards programs

Pre-Requisites

• Understanding of the T&E process and interest in automating or re-engineering it

Take-Aways

• Sample global T&E policy and sample RFP for T&E automation
• Websites and links for key T&E providers and related information

CPA Field of Study: MAS